Payment reconciliation

Once you’re taking card payments, this is where you tie your Practicos records to your bank statement and to your accounts — matching what a client paid to what actually landed in your bank, and seeing exactly what Stripe’s fees cost you, without cross-checking two systems by hand.

Setting your date range

Choose This month, Last month or Last 3 months, or pick your own range — it applies across the Payments, Payouts and Fee summary tabs.

The four tabs

• Payments — every individual card payment in the period: date, client, the invoice it belongs to, the gross amount, Stripe’s fee, and the net amount, plus the payment method and status (succeeded, refunded, partially refunded, or disputed). Each payment shows which payout it landed in, or “Pending” if Stripe hasn’t paid it out yet — a running total sits at the foot of the table.
• Payouts — the deposits that actually reach your bank. A Stripe payout usually bundles several payments together into a single bank line, so this is the tab to match against your statement: expand any payout to see the individual payments (and their fees) that make it up.
• Fee summary — a month-by-month breakdown of what Stripe has charged you: gross total, fees, net total, your effective fee percentage, and transaction count, with totals for the whole period. Stripe’s fees are a tax-deductible business expense, so this is what you hand to your accountant or use on your tax return.
• Outstanding invoices — unpaid invoices for credit control, independent of the date range above. Filter by how overdue they are (current, 1–30, 31–60, or 60+ days), see the total owed in each band, and for each invoice see the days outstanding and whether — and when — you sent a payment link.

Every tab has its own Export CSV, so you can hand any of these straight to a bookkeeper or accountant.

Who it’s for

Any practice member can view this report. It works whether or not you’ve connected Stripe yet — the tabs are simply empty until you’ve taken your first card payment. If you haven’t set up card payments, see Connecting Stripe; for how individual payments and refunds behave, see Card payments and refunds.